Administrative & Personal Assistant to Managing Director

Join Hayashi Materials Pte Ltd, a forward-thinking leader in innovative flooring solutions, as we seek a highly organized and proactive Administrative & Personal Assistant to the Managing Director. This is a unique opportunity to play a pivotal role in supporting the Managing Director in Bali. As the Administrative & Personal Assistant, you will be responsible for managing the Managing Director's schedule, coordinating meetings, and ensuring all administrative tasks are completed efficiently. You will also provide excellent personal assistance, including travel arrangements, expense management, and general office support. This role offers a dynamic work environment, professional growth opportunities, and the chance to contribute to a company that is at the forefront of the flooring industry.

In this role, you will work closely with the Managing Director to ensure their daily operations run smoothly. You will be the first point of contact for the Managing Director, handling inquiries, and ensuring all communications are managed effectively. Your proactive approach will be crucial in anticipating the Managing Director's needs and providing timely solutions. With Hayashi Materials Pte Ltd, you will have the opportunity to work with cutting-edge tools and technologies, such as Microsoft Office Suite, Google Workspace, and specialized project management software. This role is ideal for a candidate with a minimum of 5 years of experience in administrative support, preferably in a corporate or executive environment.

📋 Tanggung Jawab Pekerjaan

• Manage the Managing Director's schedule, including coordinating meetings and appointments.
• Provide excellent personal assistance, including travel arrangements, expense management, and general office support.
• Handle all administrative tasks, such as document preparation, filing, and record-keeping.
• Ensure efficient communication and coordination between the Managing Director and other departments.
• Assist with the preparation of reports and presentations for the Managing Director.
• Provide support for special projects and initiatives as required.
• Maintain a high level of confidentiality and discretion in all dealings.
• Ensure compliance with company policies and procedures.

🎓 Kualifikasi & Syarat

• Minimum 5 years of experience in administrative support, preferably in a corporate or executive environment.
• Proven ability to manage multiple tasks and prioritize work effectively.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and specialized project management software.
• Ability to work independently and as part of a team.
• High level of confidentiality and discretion.
• Fluency in English and Bahasa Indonesia.

🛠️ Keahlian

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