Executive Secretary to the Director (Mandarin Speaker)

Join PT Indo Gili Orzora as an Executive Secretary to the Director, where you will play a pivotal role in supporting the Director’s daily operations with professionalism, discretion, and efficiency. This position is ideal for a detail-oriented, bilingual professional seeking to make a significant impact in a dynamic and growing company based in Bandung.

As the Executive Secretary, you will be the backbone of the Director’s office, ensuring seamless coordination between the Director and the rest of the team. You will handle a variety of tasks, from scheduling meetings and managing correspondence to preparing reports and assisting with high-level decision-making processes. This role offers a unique opportunity to work closely with a senior executive while developing your administrative and organizational skills.

PT Indo Gili Orzora is a leading company in the [industry] sector, known for its innovative approach and commitment to excellence. Located in the vibrant city of Bandung, our office environment fosters creativity and collaboration, making it an ideal place for professionals looking to grow their careers.

📋 Tanggung Jawab Pekerjaan

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle and distribute incoming and outgoing correspondence, ensuring all communications are accurate and timely.
• Prepare and distribute meeting agendas, minutes, and reports to the Director and relevant parties.
• Assist with the preparation of presentations and materials for the Director’s meetings and events.
• Coordinate with internal and external stakeholders to ensure smooth operations and effective communication.
• Maintain and update the Director’s files and records, ensuring they are organized and easily accessible.
• Support the Director in high-level decision-making processes by providing necessary information and insights.
• Perform other administrative duties as assigned by the Director.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretarial or administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluent in both Indonesian and Mandarin Chinese, both spoken and written.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to work under pressure.
• Professional and discreet with a high level of confidentiality.
• Ability to work independently and as part of a team.

🛠️ Keahlian

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